Calculating Cost Per Page
When managing print and copy costs in your organization you should do the correct calculations (the best you can anyway) to truly understand the cost per page for every device you lease or own. Therefore, we’re providing the calculations needed based on usage 
and acquisition.
Usage Costs
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Know the cost of each supply and its anticipated yield.
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The anticipated yield of supplies is usually based on 5% print coverage (5% print coverage is equal to about one page with 20 sentences in 12 point type).
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If you typically print more than 5% coverage, your yield for each toner and supplies will be less and your cost per page will be higher.
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Want to find out how much coverage one of your own documents has? Go to Free Coverage Calculator to download a 30-day trial version of software that will show you the % coverage for any of your documents. You can also go to Page Coverage for more information on determining page yields.
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Don’t forget to add maintenance kits, fusers etc.., divided by their yields.
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Generally, the lower the acquisition cost for the device, the higher the cost per page for supplies.
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For service, take the cost of a service contract and divide it by the number of anticipated prints/copies for the period of coverage. Total all of the supplies and service costs per page and you’ll have a total estimated service/supply cost per page.
Acquisition Costs
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Take the purchase price divided by the number of months of estimated service divided by the estimated pages you will copy/print per month.
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Add the acquisition and usage cost per page to get total cost per page for the device. Or, call DocuSense and we’ll help you do the calculation.
DocuSense can help you further determine cost per page printing and show you how to do the calculations for your entire fleet of printers. Furthermore, we’ll also provide a full spectrum analysis and discuss successful ways to use automated software so you can get this information with the simple click of a mouse. To set up an appointment with a DocuSense expert team member Call: 1-800-422-0080 or email: info@docusense.com
We are the only partner for your Multifunction devices and offer the best solutions.
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